Is the output client-ready?

Usually very close. Most of what we put in front of our own clients goes out after a few tweaks — a turn of phrase, a detail only the account team would know. A strategist still reads it before it leaves, because your name is on it, but that is the discipline rather than a shortfall in the work.

Who on my team operates it?

Everyone, at every level. It raises the floor on junior work and gives senior people their time back. It is not Google-obvious on day one — budget a focused day with the team and a couple of weeks of real use, and commit to it rather than dabbling alongside your old tools.

Does it replace our media database?

No — and media is the one channel PromptPR doesn't discover. Keep the database you have, upload your journalist lists, and it builds the deep profiles, backgrounders and pitches on top of them. Analysts, podcasts, YouTube creators and Reddit communities it finds for you.

How is this different from prompting ChatGPT well?

A single model gives one good answer to the question you thought to ask, and a different answer to your colleague tomorrow. PromptPR chains several models with a fact-checking pass, fed by live data services — so the method is repeatable across your whole team.

Is my client data secure?

Client data is isolated per client and never used to train shared models. Multi-tenant by design — nothing leaks between agencies, and nothing leaves your stack into vendor training pools.

What does “private beta” actually mean?

A small group of agencies each month, onboarded personally by the founders, with real influence over what gets built. US agencies only for now — the search and answer-engine coverage is US-focused.

Privacy Policy

Effective Date: October 18, 2026

promptpr.ai ("we," "us," or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our public relations platform (the "Service").

1. Information We Collect

1.1 Information You Provide

Account Information: Name, email address, phone number, company name, and password when you create an account.
Organization Data: Company details, branding assets, and team member information.
Content: Press releases, strategic programs, media contacts, and other materials you create or upload.
Training Documents: Documents you upload to customize AI-generated content.
Communications: Messages you send to us or through the Service.

1.2 Information Collected Automatically

Usage Data: Features used, pages visited, and actions taken within the Service.
Device Information: Browser type, operating system, device type, and screen resolution.
Log Data: IP address, access times, and referring URLs.
Location Data: Approximate location based on IP address for security and analytics.
First-Party Product Telemetry: A small set of behavioral events (page views, feature flow start/complete/abandon, error toasts) are recorded with your user, organization, and company identifiers to help us improve the Service. This telemetry is processed under the legitimate-interest legal basis (GDPR Art. 6(1)(f)). It never includes the content of pitches, plans, prompts, or generated outputs; property values are capped at 200 characters and screened against a content-leak filter at the ingest boundary. Raw events are retained for 90 days; daily aggregates for 13 months. You can opt out at any time by contacting support@promptpr.ai.

1.3 Information from Third Parties

Invitations: If you are invited to the platform, we receive your name and email from the inviting administrator.
API Services: We may receive data from integrated services (e.g., email verification services).

2. How We Use Your Information

We use collected information to:

Provide, maintain, and improve the Service.
Process your subscription and payments.
Generate content and recommendations.
Personalize your experience based on usage patterns.
Communicate with you about updates, features, and support.
Monitor usage for billing and compliance with usage limits.
Detect, prevent, and address security issues and fraud.
Analyze trends and improve our AI features, prompts, workflows, and services.
Comply with legal obligations.

3. AI and Machine Learning

3.1 How AI Uses Your Data

Our AI systems process your content and inputs to generate press releases, strategic plans, and other materials. This processing occurs in real-time to provide the Service.

3.2 Learning and Improvement

We may use aggregated, anonymized data to improve our AI prompts, workflows, and service quality. We do not use your data to train foundation models. Your edits to AI-generated content help us understand preferences and improve output quality.

3.3 Third-Party AI Providers

We use third-party AI services for content generation and research capabilities. Data sent to these providers is governed by our data processing agreements with them and their respective privacy policies.

4. Information Sharing

We may share your information with:

4.1 Service Providers

Third parties who perform services on our behalf (hosting, payment processing, analytics, AI processing, email delivery).

4.2 Organization Members

If you belong to an Organization, other members with appropriate permissions may access shared content and activity within that Organization.

4.3 Legal Requirements

We may disclose information when required by law, legal process, or government request, or to protect our rights, privacy, safety, or property.

4.4 Business Transfers

In connection with a merger, acquisition, or sale of assets, your information may be transferred as a business asset.

4.5 With Your Consent

We may share information for other purposes with your explicit consent.

5. Data Security

We implement security measures including:

Encryption of data in transit (TLS/SSL) and at rest.
Access controls and authentication requirements.
Organization-level data isolation enforced via database row-level security policies.
Immutable audit logging of administrative platform access, visible to organization administrators.
Regular security assessments and monitoring.
Session management and activity logging.

However, no method of transmission or storage is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your data for as long as your account is active or as needed to provide the Service. After account termination:

Active content may be deleted within 30 days.
Backup copies may persist for up to 90 days.
Certain data may be retained as required by law or for legitimate business purposes.
Anonymized, aggregated data may be retained indefinitely for analytics.

7. Your Rights and Choices

7.1 Access and Portability

You can access and export your data through the Service or by contacting us.

7.2 Correction

You can update your account information through your account settings.

7.3 Deletion

You can request deletion of your account and personal data. Some data may be retained as described in Section 6.

7.4 Opt-Out

You can opt out of promotional communications by following unsubscribe instructions or adjusting your notification preferences.

7.5 Do Not Track

We do not currently respond to "Do Not Track" browser signals.

8. Consent Management

You can manage your consent preferences through Settings > Privacy within the Service. Required consents (essential cookies, data processing, privacy policy, terms of service) are necessary for service operation. Optional consents (analytics, marketing) can be granted or withdrawn at any time. All consent changes are logged with timestamps for audit purposes.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We take appropriate safeguards to protect your data in accordance with applicable laws.

10. Children's Privacy

The Service is not intended for users under 18 years of age. We do not knowingly collect personal information from children. If we learn we have collected data from a child, we will delete it promptly.

11. California Privacy Rights

California residents have additional rights under the CCPA, including the right to know what personal information is collected, request deletion, and opt out of the sale of personal information. We do not sell personal information.

12. European Privacy Rights

If you are in the European Economic Area, you have rights under the GDPR including access, rectification, erasure, restriction, portability, and objection. Contact us to exercise these rights.

13. Cookies and Tracking

We use cookies and similar technologies for authentication, preferences, analytics, and security. Our cookie categories include: essential cookies (required for authentication and core functionality), analytics cookies (optional, for usage insights), and marketing cookies (optional). You can manage your cookie and consent preferences through Settings > Privacy within the Service, or through your browser settings.

Analytics. We use analytics to help us improve PromptPR. It shows us which pages are visited and how people find their way around. It never records what you type or the content you create for your clients. If you're signed in, it runs only if you turn on analytics in Settings > Privacy, and you can turn it off there at any time.

14. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes via email or through the Service. Your continued use after changes constitutes acceptance.

15. Contact Us

For questions about this Privacy Policy or our data practices, please contact us:

promptpr.ai
Email: legal@promptpr.ai
Website: https://promptpr.ai

By using promptpr.ai, you acknowledge that you have read and understood this Privacy Policy.